Position: Office Assistant (Part-time/Reduced-hours)

Job Summary:

We are currently seeking for an enthusiastic and dedicated office assistant to join our notarial office on a part-time/reduced-hours basis. While previous experience is considered an asset, we are also open to candidates without a legal background as training will be provided. As an office assistant, the chosen candidate will have a crucial role in supporting the day-to-day operations of the office, ensuring smooth administrative processes and providing exceptional service to our clients. This is an excellent opportunity to gain experience in a professional setting and contribute to the success of our notarial office.

Main Duties and Responsibilities:

• Greet and welcome clients, ensuring a professional and friendly atmosphere.

• Provide general administrative support to the notarial office, assisting with day-to-day operations.

• Prepare and organize office documents, records and files, ensuring they are properly maintained and easily accessible.

• Handle incoming and outgoing communications, including answering phone calls, responding to emails, and managing appointments and schedules.

• Assist in basic bookkeeping tasks, such as recording expenses and maintaining financial records.

• Coordinate office supplies and equipment, ensuring availability and proper functioning.

• Perform general administrative duties, such as photocopying and scanning.

Required Knowledge, Skills, and Experience:

• Highly proficient in using Microsoft Office applications, including Word and Excel, with the ability to create and format documents effectively.

• Fluent in English and Maltese, both written and spoken.

• Excellent verbal and written communication skills.

• Excellent organizational skills with excellent attention to detail.

• Ability to handle multiple tasks and prioritize workload effectively.

• Possess a valid driving license to assist with occasional errands and office-related tasks.

• Previous administrative or office experience is considered an asset, but not required. Training will be provided.

• Knowledge of legal terminology and procedures is advantageous, but not mandatory.

Note: The duties and responsibilities mentioned above are not exhaustive, and the office assistant may be required to perform additional tasks as deemed necessary.

This vacancy is for a part-time or reduced-hours position, offering flexibility in working hours. The successful candidate will have the opportunity to work in a dynamic and supportive environment, gaining exposure to various aspects of notarial work.

To apply, please submit your CV to infonotarysciberras@gmail.com. We will contact the selected candidates for further interviews.

We appreciate your interest in joining our team and look forward to reviewing your application.